Tag Archives: slides

Hide Slide Parts in PowerPoint

Hide PowerPoint Slide Objects

Sometimes you have a part or parts (objects) on a slide that you want to use again but that box (placeholder) information doesn’t apply to a current situation. You could create a duplicate slide and delete or edit the information but PowerPoint has an easier solution.

Available in PowerPoint 2007 and above.

Hiding PowerPoint Slide objects

Use the Selection Pane to Hide Slide Parts

This feature is especially helpful if this is a slide presentation that is used frequently. No messing around with deleting or duplicating. Here’s how to hide objects on the slide until you need to use them again:

  • On the Home tab, Editing group, click the drop down arrow on Select
  • Choose Selection Pane…

A task pane displays on the right side of your slides (can be dragged to left side if you prefer)

The elements (placeholders) will be listed for the current slide (shown here in example), and identify Title, Shapes, Pictures, Slide numbers, text boxes (anything that is an object). You can also rename the objects in the Selection Pane to make it clear what they represent.

Example of Show/Hide PowerPoint object with Selection Pane

Use the Icons to Display and Hide

I don’t want the “Free through Saturday!” to display on the slide currently but will use it later so don’t want to delete the placeholder:

  • Click on the placeholder border in the slide to select that text box which will automatically highlight its item name in the Selection Pane. (You can also click its item name in the Selection Pane and the box will be selected).
  • Click the eye icon to the right of the item name.      Use the eye icon to show/hide PowerPoint slide objects
    • That placeholder is now hidden and the eye becomes a line.
  • Click the line to display the object on the slide again.

You can hide/display any parts of a slide without editing. PowerPoint will accommodate with the Selection Pane details as long as it can identify as an object.

Note: The slide image example above represents an actual eBook of mine available on Amazon as shown. However, it is not free, so if this was an actual slide presentation, I would remove that placeholder. If you would like to be notified of any free promotion, just fill out the signup form on this page and get a free cheat sheet of Office tips while you wait!

If you are doing narrations, creating video or using PowerPoint for teaching or demonstration, take a gander at my blog for using Office Mix to take your PowerPoint to a new level.       http://gaylelarson.com/share-powerpoints-office-mix/

Have you played with the Selection Pane? How are you using this feature to organize slide presentations?  Thanks for reading and comment below.

Share your PowerPoint with Office Presentation Service

Launch an Online Meeting from PowerPoint

There are now many ways you can share your presentation over the Web. Participants can join you on any device from any location using the Office Presentation Service (free Microsoft service) or Skype for Business (formerly called Lync). If using Lync meeting they have access to the slide deck with IM and audio. You can also send a link to the slides.

Use Office Presentation Service

The only thing you need to share your masterpiece is a free Microsoft account, such as Hotmail, Outlook.com, MSN, Live, Xbox or OneDrive (formerly SkyDrive). If you don’t have one yet, go to www.onedrive.com and create a free account. That way, you will also have several gigabytes of free cloud storage for your use!

In PowerPoint, close any open presentations that you don’t want to share, then:

  • Click File/Share/Present Online
  • Click the check box for Enable remote viewers to download the presentation

  • Click Present Online icon.

To send your meeting invitation to attendees, choose one of these methods:

  • Copy link and paste it somewhere others can access it
  • Send in email

Note: You can’t email your presentation directly from PowerPoint on a Windows RT PC. Instead, open your email program, create an email, and attach the presentation.

When you are ready to start your presentation, click Start Presentation.

To end your online presentation, press ESC to get out of Slide Show View, and then click End Online Presentation on the Present Online tab,

Click End Online Presentation button to confirm that you want to end the presentation and disconnect.

Use Skype for Business to Join or Share Presentations

You can schedule an online meeting ahead of time or start a meeting immediately within PowerPoint using Skype for Business. You need to have a microphone connected to your PC, so you can speak to your meeting attendees.

Note: This feature isn’t available in Office on a Windows RT PC.

Click the drop down arrow on Present Online on the Slide Show tab. If you don’t have Skype for Business installed, it will not appear in the Present Online dropdown list. (You will only see Office Presentation Service).

A list of active Skype for Business conversations and scheduled Skype for Business meetings (within 30 minutes) will appear or you can start a new meeting immediately.

In the list, pick a scheduled meeting or click Start a new Skype Meeting, and then click OK.

Begin a new meeting, by choosing Invite More People. Choose contacts from the contacts list or type each name in the box, and then click Select under Invite by Name or Phone Number.

Begin your presentation.

NOTE: Use the icons to manage audio devices and sound, video, and the content you want to share. Icon colors alert to status. If blue, means actively using, dark grey is available, and light grey means that function is not available.

More to come in other ways to share a PowerPoint presentation. Office 2016 had added new features. Stay tuned!