You are probably familiar with seeing a frequent recipient’s email address automatically pop up as you type in a new email form. But what if you need to quickly email an obscure or unsaved contact in Outlook?

If you know the name you started typing in the To: box of your email is somewhere in your Contacts or Address Books but AutoComplete does not display it, press CTRL K to display the Check Names dialog box:

Existing Contact

If the desired name appears in the box, just click it but if the contact has never been used or not accessed for some time, it may not show there. If not listed, click the Show More Names… button to display your full contact list of addresses and groups. Choose from the list and you are good to go.

New Contact

No need to set up your new contact before sending mail because you can just click the New Contact… button here and set up needed information on the fly.

Either way, these email addresses should automatically display when typing them in the To: or CC: boxes of the New email form in the future as they will be recognized by AutoComplete.

For more tips on editing and managing your Outlook contacts, see my post https://gaylelarson.com/apply-changes-multiple-outlook-contacts/

What kind of shortcuts do you use in Outlook to speed up your email tasks? Let me know in the Comments below. Thanks for reading!