Tag Archives: key assignments in Word

Print a Key Assignment List in Word

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Print a Key Assignment List in Word for Shortcuts

If you have customized Word with shortcut key assignments for commands, macros or styles, you can print a key assignment list of those shortcuts. Depending on your version, follow these steps. (Note the other options for printing here such as AutoText Entries as well):

Print a shortcut key assignment in Word

Word 2010 and above:

  1. Press Ctrl+P to display the Print option selected at the left side of the page.
  2. Click the drop down arrow under the Settings category and choose Key
    Assignments.
  3. Click the Print button at the top of the page.


Print a Key Assignment List in Older Versions of Word

Word 2007:

  1. Press Ctrl+P. Word displays the Print dialog box.
  2. In the Print What box, select Key Assignments.
  3. Click on OK.
 


This is a great timesaver when you use a program regularly!

Don’t Know How to Customize Shortcut Keys?

If you like the idea of having and printing out key assignments but don’t know how to create keyboard shortcuts for your favorite commands, here’s a short tutorial:

Create Keyboard Shortcuts for Ribbon Commands (Word 10 and above)

Not all available commands are displayed on the ribbon as there is just not enough room but every command is accessible by customizing the ribbon.

Access the Customize Keyboard Shortcuts feature:

  1. Right click anywhere on the ribbon
  2. Choose Customize the Ribbon
  3. Click the Customize button at bottom in Keyboard Shortcuts:

The Customize Keyboard dialog box displays and you can scroll through the Tabs on left and choose the desired Command on the right.

Create Shortcut Key dialog box

  1. When the desired command is displayed any previously assigned shortcuts will display in the Current keys: box. You can make note of it and use that key combination or create your own.
  2. Create your own shortcut by pressing the keys you want to use for a shortcut. in the Press new shortcut key: box at right.

NOTE: Most letters are already in use in Windows and/or Word when combined with the CTRL key. For instance, CTRL F is Find. If you replace that shortcut with one of your own, you are overwriting the previous shortcut. If you want to keep the common shortcuts, just add SHFT so a shortcut could be CTRL SHFT + a letter.

TIP: You can also use the function keys (F1 – F12) as well as the CTRL, SHFT and ALT keys as shortcut assignments. (You can also add CTRL and/or SHFT here as well).

 You can also use the TAB and UP and DOWN Arrow keys to move through the command dialog boxes to select Categories and Commands.

Want more fast ways to get your documents done in Word? Visit this post…

Remove Formatting from a Word Document

Let me know if you have questions or have some ways you have Word work for you!