share Archives - Shortcuts for Microsoft Office!

Launch an Online Meeting from PowerPoint

There are now many ways you can share your presentation over the Web. Participants can join you on any device from any location using the Office Presentation Service (free Microsoft service) or Skype for Business (formerly called Lync). If using Lync meeting they have access to the slide deck with IM and audio. You can also send a link to the slides.

Use Office Presentation Service

The only thing you need to share your masterpiece is a free Microsoft account, such as Hotmail, Outlook.com, MSN, Live, Xbox or OneDrive (formerly SkyDrive). If you don’t have one yet, go to www.onedrive.com and create a free account. That way, you will also have several gigabytes of free cloud storage for your use!

In PowerPoint, close any open presentations that you don’t want to share, then:

Click File/Share/Present Online
Click the check box for Enable remote viewers to download the presentation

Click Present Online icon.

To send your meeting invitation to attendees, choose one of these methods:

Copy link and paste it somewhere others can access it
Send in email

Note: You can’t email your presentation directly from PowerPoint on a Windows RT PC. Instead, open your email program, create an email, and attach the presentation.

When you are ready to start your presentation, click Start Presentation.

To end your online presentation, press ESC to get out of Slide Show View, and then click End Online Presentation on the Present Online tab,

Click End Online Presentation button to confirm that you want to end the presentation and disconnect.

Use Skype for Business to Join or Share Presentations

You can schedule an online meeting ahead of time or start a meeting immediately within PowerPoint using Skype for Business. You need to have a microphone connected to your PC, so you can speak to your meeting attendees.

Note: This feature isn’t available in Office on a Windows RT PC.

Click the drop down arrow on Present Online on the Slide Show tab. If you don’t have Skype for Business installed, it will not appear in the Present Online dropdown list. (You will only see Office Presentation Service).

A list of active Skype for Business conversations and scheduled Skype for Business meetings (within 30 minutes) will appear or you can start a new meeting immediately.

In the list, pick a scheduled meeting or click Start a new Skype Meeting, and then click OK.

Begin a new meeting, by choosing Invite More People. Choose contacts from the contacts list or type each name in the box, and then click Select under Invite by Name or Phone Number.

Begin your presentation.

NOTE: Use the icons to manage audio devices and sound, video, and the content you want to share. Icon colors alert to status. If blue, means actively using, dark grey is available, and light grey means that function is not available.

More to come in other ways to share a PowerPoint presentation. Office 2016 had added new features. Stay tuned!

It’s Alive…It’s Interactive…It’s PowerPoint Mix!

There’s a new PowerPoint in town! There are so many great enhancements to PowerPoint 2013 and above. One of these is Office Mix, a free solution for PowerPoint that makes it easy to create and share online, interactive presentations, or “mixes”. Mixes play like web videos, but with support for animations, live links, and more.

Office Mix was primarily created for the learning environment but it isn’t just for the classroom. Here’s some other ways you can put it into action:

Create interactive training tools, build courses or use for marketing or demonstrations.

Combine screen recordings with slides and narration or just narrate over your existing slides.

Distribute the results to anyone as you save to the cloud. If they have a browser, they can access it. You’re not limited to delivering Mixes to Windows PCs: the video content can be viewed on Mac OS, iOS and Android devices, with appropriate versions for each platform.

To get Office Mix, download and install the free add-in. When you open PowerPoint 2013, you’ll see the new Mix tab at the end of the Ribbon. (Download link at end of this post).

Make it Sizzle

No stopping you now! Add zip to your mix:

Record audio or video speaker notes for each slide in your presentation.

Insert quizzes, curated videos, and more.

Easily record what’s on your screen, while you annotate with audio.

Preview your mix when you’re done, then upload it to OfficeMix.com to share. The portal also offers analytics so you can see audience statistics and quiz results if you are using for marketing or teaching.

Share it

Once your Mix is uploaded to the Office Mix service, you can then share it from your personal gallery to students and/or colleagues. (Uploading can take some time, especially if you’re saving your Mix as a video for offline viewing). You can make the Mix shareable and distribute its URL. Mixes can be restricted to users in your company or made public. Public Mixes are open to the entire internet. Shareable Mixes can be accessed by anyone with the Mix URL, although they do need to log in to view the Mix.

Make a Movie

Completed mixes can be played back online or downloaded as movies. In the MP4 format, you won’t get access to the interactive features, such as links to other videos, files or websites, but can be played on any device that supports that format.

You must have 2013 or above for Office Mix. Check it out. You will look like a hero!

Update: Office Mix is being retired but will integrate directly into PowerPoint 365. Check out the details in this blog that has all the Microsoft links: https://gaylelarson.com/office-mix-integrates-powerpoint-365/